Job Details

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
 

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      
•    A detailed Curriculum Vitae.
•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•    A copy of your identity document (South African ID or passport for foreign nationals).
•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
 

Duties and responsibilities:
•    Coordinate the Faculty’s Teaching and Learning operational plans, calendars, committee activities, meetings, action registers and implementation tracking.
•    Facilitate communication and coordination between the Deputy Dean: Teaching and Learning, Heads of Department, Programme Coordinators, the Centre for Teaching and Learning (CTL) and relevant institutional support services.
•    Coordinate student success initiatives, including the A-STEP tutorial programme, and facilitate the identification of modules and students requiring additional academic support.
•    Analyse enrolment and throughput data, calculate and recommend module caps, coordinate capacity arrangements with other faculties, and verify the implementation of approved caps.
•    Coordinate class, test, examination and venue timetables and resolve scheduling conflicts. 
•    Resolve complex student registration cases and advise programme coordinators on curriculum-related registration queries.
•    Coordinate the compilation, verification and updating of curriculum information for the Faculty rule book, prospectus, marketing materials and course catalogue.
•    Coordinate curriculum-system maintenance, including AIR-tree and curriculum building, module scheduling, system loading and pre-registration testing to ensure alignment with approved curricula and academic rules.
•    Provide guidance and training to academic and administrative staff on curriculum advice, registration processes and related systems.
•    Coordinate internal and external programme reviews, professional-body accreditation processes and DIRAP submissions, ensuring compliance with requirements, deadlines and implementation of approved recommendations.
•    Coordinate Faculty, CTL and DIRAP-related projects, including module mapping, graduate attributes, high-priority modules and student success initiatives.
•    Consolidate and submit quarterly Annual Performance Plan (APP) information, compile operational reports and prepare briefing information for the Dean, Deputy Dean, Faculty Board and relevant committees.
•    Maintain accurate, secure and audit-ready records of Teaching and Learning plans, reports, accreditation evidence, decisions and implementation activities in compliance with POPIA.
•    Coordinate administrative arrangements, procurement documentation, venue bookings and expenditure monitoring for approved Teaching and Learning activities.
•    Supervise facilitators, interns and support staff, including work allocation, induction, leave, attendance and performance management and training and development needs.

Inherent requirements:
•    A relevant Honours degree or Postgraduate Diploma on NQF Level 8 in Education, Higher Education Studies, Academic Development, Quality Assurance, Management or a related field.
•    A minimum of three (3) years’ relevant work experience in a higher education environment, which includes curriculum administration, enrolment or timetable coordination, quality assurance, accreditation support or related functions.

Recommendations:
•    Working knowledge of the Higher Education Qualifications Sub-Framework (HEQSF), Council on Higher Education (CHE) requirements, and professional body accreditation processes.
•    Five years' relevant experience in a higher-education environment, including curriculum administration, enrolment or timetable coordination, quality assurance,  accreditation support or related functions.
•    Knowledge of university systems, policies, and procedures
•    Member of a or registration with a professional body (attach a copy).
 

Required competencies: 
•    Results Orientated:
-    The ability to set high standards, establish tough goals, and to work to achieve success.
-    The ability to be reliable, responsible, dependable and to fulfil obligations.
•    Strategic Thinking:
-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
-    The ability to be creative and open-minded when addressing work issues.
•    Business Acumen:
-    The ability to adhere to rules and strictly follow work regulations.
-    Proficient in using MS Office.
•    Leading:
-    The ability to lead, take charge of situations, and offer opinions and directions to others. 
-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•    Building Coalitions:
-    The ability to negotiate, sell, influence and to persuade others.
-    The ability to make decisions through consultation, collaboration and working with close supervision. 

Assumption of duties:
As soon as possible.

Closing date:
30 October 2026

Salary:
The salary is available on request.

Fringe benefits: 
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 2558 or email ManzanaL@ufs.ac.za  or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813 / 7659  for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.